Event Coordinator - Portland

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Ref#: 32317
Job Schedule: Full-Time
Job Location: Portland, OR, US

Description:

Entercom Portland is seeking a highly organized, creative, detail driven and energetic event professional to join our marketing team. The Event Coordinator will help ensure Entercom’s portfolio of events is executed with excellence. Ideal candidates have 2+ years of experience in similar role within media, entertainment or agency environments inclusive of managing special events. Proficiency in MS Office suite – specifically Excel, Outlook and PowerPoint – a plus, along with the ability to multi-task and meet multiple deadlines. Strong attention to detail, excellent time management skills, and ability to communicate clearly and effectively essential for success. 4-year degree in marketing, communications, advertising or a related field preferred. Salary: low 30s.

DUTIES AND RESPONSIBILITIES:

  • Assist with planning, developing and execution of station events (of any size) as directed by the Event Director

  • Coordinate collateral production to create promotional assets and event signage.

  • Collaborate with multiple departments to create and execute promotions such as remotes, events, ticket drops and other street team activities from start to finish.

  • Oversee maintenance, organization, transportation and storage of vehicles, backdrops, display materials, and performance equipment.  Recommend and schedule repairs as needed.

  • Oversee and coordinate various cluster and station master calendars for all promotions, events, contests, etc.  This will be in conjunction with Programming Promotion Manager and Sales Promotion Manager

  • Ensure all legal requirements from corporate are followed. Prepares contest rules, waivers, and release forms for on air, digital, social media and other contests.

  • Supervises prize inventory and in-studio prize sheets as well as awarding of prizes at events.

  • Oversee Packing for all client appearances and events.

  • Set up / break down and transport promotional event equipment as required.

  • Act as Public Relations representative and supervise all brand ambassadors (part time staff) at all events and station appearances.

  • Maintain composure when faced with difficult situations and personalities.

  • Ticket pick-ups, general errands, the creation of specialty items for events

  • Make sure to post all sales, programming and cluster events on Station websites

  • Execute the requirements of on-site promotions for all stations including station and sales events with a strong street-level presence, activities, and giveaways

  • Book talent and Brand Ambassadors for all sales and programming events

  • Track the performance and effectiveness of each event against predefined targets; pull necessary data and report outcomes and learnings to the rest of the team; use historic data to inform decisions about participation in future events

  • Other duties as assigned from time to time

Qualifications:
Successful candidates will be:
  • Organized and efficient, able to develop and execute against a plan.
  • Able to handle multiple projects at once; problem solver who is comfortable finding solutions.
  • Coachable.  Hungry to learn and grow.  Some who responds well to constructive, respectful feedback.
  • Comfortable making decisions independently with a proactive mindset and minimum need for supervision.
  • Desire to work in a rapidly changing, dynamic entertainment organization.
  • Excellent driving record
  • Physical ability to stand for multiple hours and lift or move 40+ pounds
  • Available to work irregular/flexible hours
About Us:

Entercom Communications Corp. (NYSE: ETM) is a leading American media and entertainment company reaching and engaging over 170 million people each month through its premier collection of highly rated, award winning radio stations, digital platforms and live events. As one of the country’s two largest radio broadcasters, Entercom offers integrated marketing solutions and delivers the power of local connection on a national scale with coverage of close to 90% of persons 12+ in the top 50 markets. Entercom is the #1 creator of live, original, local audio content and the nation’s unrivaled leader in news and sports radio. Learn more about Philadelphia-based Entercom at www.entercom.com, Facebook and Twitter (@Entercom).

EEO Statement:
Entercom is an Equal Opportunity and Affirmative Action Employer. Entercom affords equal employment opportunity to qualified individuals regardless of their race, color, religion or religious creed, sex/ gender (including pregnancy, childbirth, breastfeeding, or related medical conditions), sexual orientation, gender identity, gender expression, national origin, ancestry, age (over 40), physical or mental disability, medical condition, genetic information, marital status, military or veteran status, or other classification protected by applicable federal, state, or local law, and to comply with all applicable laws and regulations. Consistent with our commitment to equal employment opportunity, we provide reasonable accommodations to qualified individuals with disabilities who need assistance in applying electronically for a position with Entercom, unless doing so would impose an undue hardship. To request a reasonable accommodation for this purpose, please call 1-610-660-5614. Please note that this phone number is to be used solely to request an accommodation with respect to the online application process. Calls for any other reason will not be returned. Reasonable accommodation requests are considered on a case-by-case basis.
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